[yocto-ab] Minutes: Yocto Project Advisory Board, 09-December-2011

[Osier-mixon, Jeffrey]

Just a quick addition in case it was not clear in the notes:  Gold members
will receive invoices for the agreed Gold membership fee ($45k). We will
discuss this more in next week's meeting.

On Fri, Dec 9, 2011 at 5:23 PM, Osier-mixon, Jeffrey <
jeffrey.osier-mixon at intel.com> wrote:

> Minutes: Yocto Project Advisory Board, 09-December-2011
>
> Attendees:
> Lieu Ta, Wind River
> Paul Anderson, Wind River
> Nithya Ruff, Wind River
> Sean Hudson, Mentor Graphics
> John Cherry, Mentor Graphics
> Philip Balister, OpenEmbedded eV
> Tracey Erway, Intel
> Dave Stewart, Intel
> Mark Orvek, MontaVista Software
> Bill Mills, Texas Instruments
> Richard Purdie, Chief Architect (Linux Foundation)
> Steve Sakoman, Sakoman Inc.
> Jeff Osier-Mixon, community manager (Intel)
>
> Working Agenda:
>
> - Budget Update 2011
> [slides]
> ==> Jefro can send slides to anyone not present
>
> - Budget Plan 2012
> [slides]
>   LT: want to close on decisions
>   discussion about sysadmin
>   SS does own IT, votes heck yeah
>   PB: OE operates with volunteer sysadmin team,
>     difficult to get things done
>     good sysadmin important for successful project
>   BM: no prob with line item as long as person working fulltime
>   on yocto only, and capable of handling a lot of misc things
>   that come up - expectation is position to absorb a lot of
>   things, not nickel/dime on budget
>   DS: adamant with LF about not sharing sysadmin's time
>   can think of a way to perform accountability tracking
>   BM: don't need to micromanage it
>   DS: create mechanism for billing back
>   RP: ensure priorities
>   JC: consider addressing LF to supply or fund?
>   JO: LF provides us resources as a "lab", expected to fund our own
>   resources, including sysadmin
>   JC: contact mike woster on topic?
> ==> Jefro to set up meeting next week
> ==> LIEU to update advocacy table & resend slides
>
> - tiered membership proposal
>   [slides]
>   membership fee applicable to new and existing
>   DS: want to think about lowest rung, maybe waive for very
>   small organizations like Sakoman, OE
>   continue the ability to waive at AB discretion
>   BM: enough to cover budget with existing members?
>   LT: not yet
>   JO: 2 new members joining in January, one more at the gate
>   PA: limit number of people on AB?
> granted, AB is just advisory, keep handle on size
>   PB: wireless innovation forum similar structure, exec committee
>     (note: PB sent a link to wireless innovation
> http://www.wirelessinnovation.org/About_the_Forum)
>   BM: too many levels? in LF, silver members vote among themselves
>     and appoint one to that one seat on board
>   SH: some considerations - smaller entities in larger company
>     for OS contribs still want participation
> question: purpose of this board?
>   technical direction - what we need? (eg shoeleather)
>   handle business/admin side?
>   DS: project driven by meritocracy, our role advisory
>   SH: concern that AB focus seems to be changing
> definitely think advisory board there to help influence
>  general technical direction of project
> like to see separation of marketing/business from advisory board
>  understand problem: need to bring money in
>   continue to work technical direction & work with architect
>  e.g., Yocto Project mark for marketing purposes - not AB related
>   RP: this is discussed occasionally
>     proposed a discussion to dead response on AB list
>  needs to be addressed, people want to get involved with YP
>   BM: way too big a change to vote on today
>     need budget resolution
>  proposal: take budget as stands now, divide by # paying members
> if get other "gold members" can choose to spend more or decrease
>  cost of 5 existing members or do both
> add silver tier to get more people involved, treat independent
>  action item for first meeting next year
> need more circulation on these proposals
>   PA: good plan, can amend later
>   JO: suggest enacting silver now, as there are existing orgs that
>     can't afford a gold membership and may have to drop otherwise
>   BM: suggest silver members have seperate structure, only get one vote
>   JO: also, AB retains ability to waive membership fees
>   BM: initially 45k, if one drops to 10k need to crunch budget
> VOTE: gold 45, silver 10, board discretionary to waive fee
> *** PASSED resolution for gold & silver membership levels
>   with agreement to continue discussion
>   BM: ok to pay quarterly?
>   LT: okay with everyone? yes
> *** PASSED quarterly payments
>   JC: hold off on approval of sysadmin until talk to MW
>     approve sysadmin for q1?
> *** PASSED approved sysadmin cost for Q1
>   with agreement to continue discussion
> RP: may need to schedule more rapid succession meetings
> still to decide: tiered membership
> schedule as needed
> ==> JEFRO TO SCHED NEXT WEEK 1.5hr
>
> Next meeting: Weds 14-Dec-2011, 2:00pm PST/4:00pm CST
>
> - Advocacy & Conference Schedule 2012
>   - Yocto Project Summit at ELC
> - Shoeleather Status
> - Community Status
>   - cavium update
>   - Website overhaul
>   - User Experience survey & UX design
> - Advisory Board Status
>   - New member organizations
>   - Existing memberships
>
>
> --
> Jeff Osier-Mixon http://jefro.net/blog
> Yocto Project Community Manager @Intel http://yoctoproject.org
>
>


-- 
Jeff Osier-Mixon http://jefro.net/blog
Yocto Project Community Manager @Intel http://yoctoproject.org
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