[yocto-ab] Minutes: Yocto Project Advisory Board, 09-December-2011

[Osier-mixon, Jeffrey]

Minutes: Yocto Project Advisory Board, 09-December-2011

Attendees:
Lieu Ta, Wind River
Paul Anderson, Wind River
Nithya Ruff, Wind River
Sean Hudson, Mentor Graphics
John Cherry, Mentor Graphics
Philip Balister, OpenEmbedded eV
Tracey Erway, Intel
Dave Stewart, Intel
Mark Orvek, MontaVista Software
Bill Mills, Texas Instruments
Richard Purdie, Chief Architect (Linux Foundation)
Steve Sakoman, Sakoman Inc.
Jeff Osier-Mixon, community manager (Intel)

Working Agenda:

- Budget Update 2011
[slides]
==> Jefro can send slides to anyone not present

- Budget Plan 2012
[slides]
  LT: want to close on decisions
  discussion about sysadmin
  SS does own IT, votes heck yeah
  PB: OE operates with volunteer sysadmin team,
    difficult to get things done
    good sysadmin important for successful project
  BM: no prob with line item as long as person working fulltime
  on yocto only, and capable of handling a lot of misc things
  that come up - expectation is position to absorb a lot of
  things, not nickel/dime on budget
  DS: adamant with LF about not sharing sysadmin's time
  can think of a way to perform accountability tracking
  BM: don't need to micromanage it
  DS: create mechanism for billing back
  RP: ensure priorities
  JC: consider addressing LF to supply or fund?
  JO: LF provides us resources as a "lab", expected to fund our own
  resources, including sysadmin
  JC: contact mike woster on topic?
==> Jefro to set up meeting next week
==> LIEU to update advocacy table & resend slides

- tiered membership proposal
  [slides]
  membership fee applicable to new and existing
  DS: want to think about lowest rung, maybe waive for very
  small organizations like Sakoman, OE
  continue the ability to waive at AB discretion
  BM: enough to cover budget with existing members?
  LT: not yet
  JO: 2 new members joining in January, one more at the gate
  PA: limit number of people on AB?
granted, AB is just advisory, keep handle on size
  PB: wireless innovation forum similar structure, exec committee
    (note: PB sent a link to wireless innovation
http://www.wirelessinnovation.org/About_the_Forum)
  BM: too many levels? in LF, silver members vote among themselves
    and appoint one to that one seat on board
  SH: some considerations - smaller entities in larger company
    for OS contribs still want participation
question: purpose of this board?
  technical direction - what we need? (eg shoeleather)
  handle business/admin side?
  DS: project driven by meritocracy, our role advisory
  SH: concern that AB focus seems to be changing
definitely think advisory board there to help influence
general technical direction of project
like to see separation of marketing/business from advisory board
understand problem: need to bring money in
  continue to work technical direction & work with architect
e.g., Yocto Project mark for marketing purposes - not AB related
  RP: this is discussed occasionally
    proposed a discussion to dead response on AB list
needs to be addressed, people want to get involved with YP
  BM: way too big a change to vote on today
    need budget resolution
proposal: take budget as stands now, divide by # paying members
if get other "gold members" can choose to spend more or decrease
cost of 5 existing members or do both
add silver tier to get more people involved, treat independent
action item for first meeting next year
need more circulation on these proposals
  PA: good plan, can amend later
  JO: suggest enacting silver now, as there are existing orgs that
    can't afford a gold membership and may have to drop otherwise
  BM: suggest silver members have seperate structure, only get one vote
  JO: also, AB retains ability to waive membership fees
  BM: initially 45k, if one drops to 10k need to crunch budget
VOTE: gold 45, silver 10, board discretionary to waive fee
*** PASSED resolution for gold & silver membership levels
  with agreement to continue discussion
  BM: ok to pay quarterly?
  LT: okay with everyone? yes
*** PASSED quarterly payments
  JC: hold off on approval of sysadmin until talk to MW
    approve sysadmin for q1?
*** PASSED approved sysadmin cost for Q1
  with agreement to continue discussion
RP: may need to schedule more rapid succession meetings
still to decide: tiered membership
schedule as needed
==> JEFRO TO SCHED NEXT WEEK 1.5hr

Next meeting: Weds 14-Dec-2011, 2:00pm PST/4:00pm CST

- Advocacy & Conference Schedule 2012
  - Yocto Project Summit at ELC
- Shoeleather Status
- Community Status
  - cavium update
  - Website overhaul
  - User Experience survey & UX design
- Advisory Board Status
  - New member organizations
  - Existing memberships


-- 
Jeff Osier-Mixon http://jefro.net/blog
Yocto Project Community Manager @Intel http://yoctoproject.org
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