[yocto-ab] Minutes: YP Advisory Board meeting, 5 May 2017

[Osier-mixon, Jeffrey]

Thanks to all who were able to join today's meeting.

YP Advisory Board meeting, 5 May 2017

Attendees:
Armin Kuster - MontaVista
Lieu Ta - WR
Joel Hoffman - Renesas
Kevin McCombe - Mentor
Daniel Forsgren - Enea
David Cobbley - Intel
Bill Mills - TI
Nicolas Deschene - Linaro
Tracey Erway - advocacy & project leadership
Richard Purdie - technical leadership
Ross Burton - technical leadership
Jefro

ACTION ITEM (jefro):  ** no more 6pm meetings on friday for UK **

This meeting did not provide a quorum for a full vote. We discussed the fact that meetings rarely have more than about 1/3 of member organizations present.

ACTION ITEM (all): change quorum rule at the next meeting
RULE CLARIFICATION: have discussions at meeting, vote by email but encourage no further discussion
RULE CLARIFICATION: in lieu of a quorum, we can have partial votes at meetings and community mgr 
	will follow up with members not present

___________________________________________________________
Membership 

Announce Renesas Hisao Munakata on LF Board
	Congratulations Munakata-san for your appointment!

Announce New Members and Changed members
	Congratulations on new member Comcast and upcoming member changes TBA.

Review LF's progress on membership
	LF is hiring someone to handle project membership. Details TBD.

Details about new bronze level, YP Participant & YP Compatible
	Long discussion about Bronze and other membership issues and the new YP Compatible validation script.
	Agreement to promote YP Compatible as part of new website revision.
	Final discussion of Silver level: no dues change
		Verified maximum 3000 employees, dues $10k/year
		Also, Silver is minimum level for associations, consortiums, etc.	
	Final discussion on Bronze: 
		Recognition for a donation as an "associate membership"
		No vote or Advisory Board position
		Provides a Bronze badge and eligibility for YP Compatible status, modulo validation
		Only for orgs fewer than 300 actual employees, donation >= $1000
	Final discussion on YP Participant: 
		Not a membership level of any kind, badge only recognition for project participation
		Maximum of 60 employees total, enforced
		Community manager able to validate requests that meet all requirements w/o a vote
	Gold and Platinum levels unchanged.
	All current members are grandfathered in for 2017, reconsidered in 2018
	With all membership levels, Advisory Board has ability to consider & vote exceptions
	Final discussion on badges:
		2 types of badges: membership/participant, and YP Compatible
		Both badge types will reflect membership levels using color
		Tracey to work on badges, project to pay for design

Discuss Maintainership status (Ross)
	Members need to be sharing maintainership in oe-core
	Jefro has contacted all members individually
	had some progress, 9 members now participating owning parts of oe-core
	Ross will send a "health check" to the AB on a periodic basis, will highlight members who have not responded

___________________________________________________________
Documentation
	Docs  are one of more important aspects of project
	Several changes needed going forward - esdk/devtool, CROPS, revisions for website, Quick Start Guide
	All beyond the current production rate (10k/mo)
	Proposal is to double rate for at least 6 months and then reevalute at next release
	Approved, subject to available funds (strong expectation)

___________________________________________________________
Open issue
	Joel (Renesas) at GENIVI meeting next week, can meet with board members
	Discussed reasons why GENIVI might want to join

___________________________________________________________
Advocacy (Tracey)

Review Dev Day feedback and Post Mortem
	All feedback reiterated value of YP
	Feedback 100% positive, partly because of amazing facility & generosity from Mentor
	Very high quality of training

Review tie to LF programs/ marketing, PR, etc 
	Requested to connect more tightly to LF marketing calendar, align messages to their events & pr
	took a while but responded positively

Article plan:  11 myths plus article calendar
	Article already written for Electronic Design (by Tracey)
	New article calendar based on talks from elc
	ACTION ITEM (all): send topics for articles, publications

Review website design progress to date
	Huge amount of time so far resdesigning
	Work done so far by intel - donated access to design resources & agency money
	Current site plagued with trouble with updates & maintenance, focus
	Working to focus conte on engineers & automated updates
	Also trying to find ways to promote wiki info to website automatically
	Steer point people toward issues they care about
	Provide services for consultants
	Will provide project metrics in community pages using Bitergia dashboard
	ACTION ITEM: all providers, please provide list of supported hardware configs & relevant BSPs
		Use Wind River's list of supported boards as a model
		This is to promote active searches
	RP, David Cobbley, and Jefro offered much appreciation for Tracey's dedication
	
DevDay & ELCE
	A group of engineers is planning an educational track at ELCE
		may disrupt DevDay with similar content
	Track is still in planning stages, Jefro to report back & start DevDay planning as it evolves
	Also planning a standard booth & sponsorship, AB meeting


Jeffrey "Jefro" Osier-Mixon, Intel Corporation
Open Source Community Engineer & Advocate
Yocto Project Community Manager